Location: Barcelona
Contract Type: Permanent
Reports to: HR Director and Business Directors
About the Role:
We are seeking a proactive and detail-oriented Administrative & Business Support Specialist to join our team. This role is essential in supporting business operations, talent management processes, and overall office coordination. You will work collaboratively with multiple departments to help optimize workflows, maintain data accuracy, and ensure smooth daily operations.
Key Responsibilities:
Business Operations Support
- Maintain and monitor CRM records, identifying and resolving duplicates.
- Ensure CRM data is current and accurate.
- Assist with follow-up on business deals and automation workflows.
- Audit, verify, and track key business processes regularly to ensure compliance.
- Update and maintain commercial presentations and related materials.
- Standardize and update document templates to align with current formats.
- Translation of any necessary documentation.
- Other administrative, documentation and reporting functions.
HR Support
- Prepare and manage onboarding welcome packs for new employees.
- Maintain and update training documentation and materials.
- Support the coordination and execution of company events.
- Handle incoming phone calls and warmly welcome office visitors
- Another administrative and reporting tasks.
Skills & Requirements:
- Upper secondary education, Baccalaureate or equivalent.
- Previous experience in administrative, business support, or similar roles.
- Highly organized, detail-oriented, and proactive.
- Confident and assertive, yet adaptable and collaborative.
- Strong verbal and written communication skills.
- Experience with CRM or ATS tools (e.g., Bullhorn) is a plus.
- Comfortable using presentation software such as Prezi or PowerPoint.
- Fluency in Spanish and English; additional languages are advantageous (mainly Catalan).
- Ability to manage multiple priorities effectively.
- A strong team player who can also work independently.